What happens if a required field is missing?

The report is not issued if a particular the validator checks is missing. Hovermarks lists exactly which ones are missing, cites the Schedule item each one comes from, and points to where in the record to set it. This is deliberate: a report missing a required particular does not satisfy the regulation even when the examination was done properly, so issuing it would create a document that looks compliant and is not.

Does this make my organisation compliant?

No. Hovermarks makes the record defensible: complete, attributed, tamper-evident, and consistent with its own findings. Whether the examination itself was adequate, and whether the person who carried it out was competent to do so, remains the examiner's professional responsibility and the duty holder's legal one.

Which plans include statutory reporting?

All paid plans. Statutory report generation is not gated to a higher tier.

Is there a US equivalent of these report formats?

No, and there is no reason to expect one. OSHA does not prescribe report contents the way LOLER Schedule 1 does; US inspection duties specify records and certifications rather than a fixed report format. For US regimes Hovermarks provides configurable checklists and a dated record of each inspection with the inspector's sign-off signature, which is what those regulations actually call for.

§ Statutory Statutory reporting

The report that will not issue itself incomplete.

Hovermarks generates the LOLER Schedule 1 and PSSR Regulation 9 report formats and validates each against the regulation before issue. PUWER Regulation 6 prescribes no format, only that the result is recorded and kept, so PUWER produces an inspection record rather than a prescribed report. A report missing a particular the validator checks is not produced.

Most inspection apps from vendors we reviewed will happily produce an incomplete report. The examiner signs, the PDF looks official, and the gap only surfaces when an HSE inspector or an insurer reads it properly, usually after something has gone wrong. Hovermarks will not issue a LOLER report that is missing a particular the validator checks. It tells the examiner exactly what is missing and where to fix it. Since October 2026 that includes particular 4, the date of the last thorough examination, which is now recorded and checked before issue.

The three formats

LOLER Report of Thorough Examination

Lifting Operations and Lifting Equipment Regulations 1998, Schedule 1

Schedule 1 enumerates eleven particulars a report of thorough examination must contain. Hovermarks holds the particulars it records as structured fields and refuses to issue the report while any of them is missing. Since October 2026 that includes particular 4, the date of the last thorough examination, which is now recorded, printed on the report and checked before issue.

PUWER Inspection Record

Provision and Use of Work Equipment Regulations 1998, Regulation 6

The inspection record for work equipment, produced against the same asset register and the same evidence trail as the LOLER report, so equipment that falls under both regimes is inspected once and reported correctly under each.

PSSR Report of Examination

Pressure Systems Safety Regulations 2000, Regulations 9 and 10

The report of examination for pressure systems, tied to the written scheme of examination the system runs under, with the examination findings and dates carried onto the report from the record itself.

All three are available on every paid plan.

What the validator refuses to do

A missing particular stops the report

If a particular the validator checks is absent, the report is not issued. The examiner gets a list of exactly what is missing, each item citing its Schedule reference and where in the record to set it. A report missing a required particular does not satisfy Regulation 10 even when the examination itself was carried out correctly, so producing the document anyway would be worse than useless. Since October 2026 every Schedule 1 particular has a field, including particular 4, the date of the last thorough examination. Particulars 6 and 10, which apply only to some examinations, are recorded on the form but are not part of the check.

A report cannot contradict its own findings

If the examiner declares the equipment safe to operate while a defect on record is classified as an existing or imminent danger to persons, the report is blocked. The two statements cannot both stand on the same document, and a system that lets them is manufacturing a contradiction for someone else to find later.

Defects appear whether or not anyone linked them

Defects raised against the asset appear on the report whether or not somebody remembered to attach them to that examination. The report reflects the record, not the examiner's memory of the record. Every defect must also carry a danger classification, and one that is or could become a danger to persons must carry the date by which it is to be remedied, or the report does not issue.

What this does not do

It does not make anyone compliant. It makes the record defensible: complete against the particulars it checks, attributed to the person who made it, tamper-evident, and consistent with its own findings. Whether the examination was adequate, and whether the examiner was competent to carry it out, stays where the regulations put it: with the examiner and the duty holder.

Frequently asked questions

Which statutory report formats does Hovermarks generate?: Three UK formats: the LOLER Report of Thorough Examination (Lifting Operations and Lifting Equipment Regulations 1998, Schedule 1), the PUWER Inspection Record (Provision and Use of Work Equipment Regulations 1998, Regulation 6), and the PSSR Report of Examination (Pressure Systems Safety Regulations 2000, Regulations 9 and 10). All three are available on every paid plan.
What happens if a required field is missing?: The report is not issued if a particular the validator checks is missing. Hovermarks lists exactly which ones are missing, cites the Schedule item each one comes from, and points to where in the record to set it. This is deliberate: a report missing a required particular does not satisfy the regulation even when the examination was done properly, so issuing it would create a document that looks compliant and is not.
Does this make my organisation compliant?: No. Hovermarks makes the record defensible: complete, attributed, tamper-evident, and consistent with its own findings. Whether the examination itself was adequate, and whether the person who carried it out was competent to do so, remains the examiner's professional responsibility and the duty holder's legal one.
Which plans include statutory reporting?: All paid plans. Statutory report generation is not gated to a higher tier.
Is there a US equivalent of these report formats?: No, and there is no reason to expect one. OSHA does not prescribe report contents the way LOLER Schedule 1 does; US inspection duties specify records and certifications rather than a fixed report format. For US regimes Hovermarks provides configurable checklists and a dated record of each inspection with the inspector's sign-off signature, which is what those regulations actually call for.

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FORM HVK-CTA-01 · v05 · signed: hovermarks · uk