Logistics & warehousing
Racking, MHE, and dock-door checks. Done before the first pick.
Warehouse inspection software for racking, forklifts, dock doors and fire systems across every distribution centre you run. Hovermarks turns those checks into a 60-second scan at the asset and rolls every site up to head office on a single dashboard, with damage flagged against the bay or the truck it was found on.
The challenges we hear most often
- Racking damage going unreported until the auditor finds it
- MHE pre-use checks bypassed under shift pressure
- Multi-site DC operators with no single source of truth
- Daily walkaround and pre-use checks that exist on paper but never reach the people planning maintenance
What a UK distribution centre has to evidence
The cycles below come from the regulations, SEMA and DVSA. Hovermarks changes where the record lives and whether it is tied to the bay, the truck or the door that was checked.
Pallet racking
SEMA guidance, PUWER 1998. Weekly visual by trained staff, annual inspection by a SEMA approved inspector.
Damage classified green, amber or red per bay, with offloading recorded for red.
Forklifts and reach trucks
PUWER 1998, LOLER 1998. Daily pre-use check; thorough examination every 12 months, 6 months where the truck lifts people.
Daily check record and report of thorough examination per truck.
Lifting attachments
LOLER 1998. Thorough examination every 6 months.
Report per attachment (fork extensions, clamps, slings).
Dock levellers and scissor lifts
PUWER 1998; LOLER 1998 where they lift people or loads. Planned maintenance, with thorough examination where LOLER applies.
Service record and, where applicable, report of thorough examination.
Roller shutter and dock doors
PUWER 1998, Regulation 5. Regular service, at least annually and 6-monthly for powered doors in heavy use.
Service record per door with safety device checks.
Tail lifts
LOLER 1998. Thorough examination at least every 12 months, 6 months where the platform carries an operator.
Report per vehicle.
HGV daily walkaround
DVSA Guide to Maintaining Roadworthiness. Every day before first use.
Walkaround record kept 15 months, defects reported.
Sprinklers, alarms and extinguishers
BS EN 12845, BS 5839-1, BS 5306-3. Weekly, monthly and annual cycles.
Fire log book entry per test.
Battery charging areas
DSEAR 2002. Risk assessment kept current, ventilation and controls checked.
Assessment on file with control checks.
Mezzanine edge protection and harnesses
Work at Height Regulations 2005. Guardrails checked; harnesses inspected before use and periodically.
Inspection record per item.
What Hovermarks gives you
- SEMA racking inspection templates with traffic-light damage classification (Green / Amber / Red)
- MHE pre-use check with operator sign-on
- Dock-door and shutter PPM
- Multi-site rollups with site-level dashboards
Use case
How a 3PL would use it
A multi-site 3PL can standardise racking, MHE, and dock-door checks on Hovermarks. Each shift starts with a scan-and-confirm rather than a clipboard, damage flags are captured against the asset with a photo, and central operations gets a centralised view of compliance per DC. When the annual racking inspector arrives, the bay's history shows what was found and fixed since the last visit, and when a customer audit asks for pre-use checks on a given truck, the answer is its record, not a search through a shift's paperwork.
Frequently asked questions
- What does warehouse inspection software do?
- It puts a QR tag on each bay, truck, door and fire device, opens the right checklist on scan, and turns a failed item into a defect with a photo, a severity and an owner. Pre-use checks, racking inspections and fire log entries land on the asset they belong to, and every site rolls up to one dashboard.
- How does racking damage get recorded?
- A scan at the bay opens the racking checklist, the damage is classed green, amber or red with a photo, and a red classification raises a defect with an owner and the offload noted. The bay's history stays on the bay, so the annual inspector sees what was found and fixed since the last visit.
- How much does it cost?
- From £15 per user per month on Starter and £39 on Professional, with a 30-day free trial and no card required. Operators who only complete checks on a shared device do not each need a seat.
Stop chasing paperwork.
Start proving compliance.
Tag your first asset, run your first inspection, and pull a signed evidence pack, all on your free 30-day trial. No credit card required.